CHORLEY HISTORICAL AND ARCHAEOLOGICAL SOCIETY
Chorley Historical & Archaeological Society - Data Protection Privacy
Historical & Archaeological Society
Data Protection Privacy
Local societies are required to
have a policy on why members’ personal information is collected,
how it is used and stored. The purpose of this policy is to
comply with the Data Protections Acts
2. Why do we
collect your personal information?
• To record a list of
members and manage subscription payments
information do we hold?
• Members’ names
4. Who uses this data?
• The Data Controller is the chairman
• The Data
Processors are the treasurer and the secretary.
is this information stored?
• Electronic and paper records
held by the membership secretary, treasurer and chairman. These
officers will keep members’ contact details confidential and not
share them with third parties without the permission of the
6. Types of data
• Electronic Word
document with members’ names
• Sign-in sheet
Consent for data collection & storage
• New members will be
provided with a copy of this policy
• This privacy notice is
displayed on the website http://wwwchorleyhistorysociety.co.uk
and a copy is given to all prospective members
Retention of Personal Information
• Members’ personal
information will be stored so long as they are members.
a member should leave the society this information will be
destroyed following a review of membership records.
• If an
ex-member wishes to continue to receive communications from the
society their details may be held until they ask for this to
• Other records will be stored only for as long
as it is necessary. For example, speakers may be asked to return
to give a further talk.
9. Rights of individuals
GDPR includes the following rights for individuals;
right of access
• the right to rectification
• the right
• the right to restrict processing
• the right